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    Privacy Policy

    Effective: March 16, 2025

    1. Introduction

    Talendary AB ("Talendary", "we", "us", or "our") is committed to protecting the privacy and security of personal data processed through our AI-powered recruitment platform, website, and related services ("Services"). This Privacy Policy explains:

    • What data we collect and why.
    • How we use, share, and protect your data.
    • Your rights and choices regarding your data.

    2. Information Collection and Use

    Talendary collects and processes personal data to provide, maintain, and improve our Services. Data is collected either directly from users or automatically through platform interactions.

    2.1 Information You Provide

    We collect personal data when you actively provide it through:

    • Account Registration: Email, password, and third-party sign-on (e.g., Google SSO).
    • Recruitment Activities: Data entered into our platform, such as job descriptions, candidate profiles, and role-specific details.
    • ATS & CRM Integrations: Customers may connect external recruitment systems to import relevant data.

    2.2 Information We Collect Automatically

    When you use our Services, we automatically collect certain information, including:

    • Usage Data: Platform interactions, such as searches, feature engagement, and workflow activity.
    • Log Data: IP address, timestamps, device type, and system interactions.
    • Cookies & Tracking Technologies: Used for functionality and analytics. We do not use cookies for retargeting or marketing.
    • Third-Party Integrations: Talendary integrates with Google Workspace APIs for authentication and access control and ATS & CRM Systems for structured recruitment data processing.

    2.3 Service Improvement & AI Model Analysis

    To enhance the accuracy and reliability of our Services, Talendary may analyze how data is processed within our platform. This includes:

    • Reviewing and validating AI-generated insights to ensure quality and reduce bias.
    • Improving platform features and algorithms based on aggregated performance data.
    • Identifying potential errors in data processing to refine system accuracy.

    Talendary does not use personal data for AI model training or for any purpose beyond delivering its recruitment-related services.

    3. Use and Sharing of Personal Data

    We do not sell, rent, or otherwise monetize personally identifiable information (PII) to third parties outside Talendary. The only exceptions are as outlined in this policy.

    Talendary may use aggregated and anonymized data for analytics, industry insights, and service improvements, provided that such data cannot be linked back to any individual.

    3.1 Parties with whom we may share your information

    • Service Providers & Business Partners: We may share data with sub-processors that assist us in providing and operating our Services. These sub-processors are contractually bound to comply with applicable data protection laws. A full list of our current sub-processors, including their roles and compliance safeguards, is available in our Data Processing Agreement (DPA).
    • Law Enforcement & Legal Obligations: We may disclose personal data if required by law, subpoena, or when necessary to protect users, prevent fraud, or comply with legal obligations.

    4. Data Retention & Deletion

    Talendary retains personal data for as long as necessary to provide our Services and comply with legal, accounting, and regulatory requirements.

    • Candidate Data: Retained for up to one (1) year. If a user actively interacts with the same candidate (e.g., reviewing or updating their profile), the retention period resets.
    • Customer Account Data: Retained for the duration of the contract and deleted within 30 days of termination, unless legal obligations require longer storage.
    • Log & Usage Data: Stored for security, analytics, and service performance improvements and deleted based on operational and compliance considerations.

    5. Your Data Protection Rights

    Under GDPR, you have the following rights regarding your personal data:

    • Access: Request access to your personal data and details on how it is processed.
    • Deletion: Request erasure of your personal data, unless retention is required by law.
    • Correction: Request correction of inaccurate or incomplete data.
    • Portability: Request a structured, machine-readable copy of your data.
    • Restriction: Request to limit the processing of your data in certain cases.
    • Withdraw Consent: If processing is based on consent, withdraw it at any time.

    5.1 How to Exercise Your Rights

    You can submit a request by:

    • Using in-platform privacy settings (where applicable).
    • Emailing us at contact@talendary.com with details of your request.

    Talendary will respond within 30 days, in accordance with GDPR. If an extension is needed due to complexity, we will notify you.

    6. Children's Privacy

    Talendary’s Services are designed for professional recruitment use and are not intended for individuals under 13 years old.

    We do not knowingly collect or process personal data from children under 13. If you believe that a child has provided us with personal data, please contact contact@talendary.com, and we will take appropriate action, including data deletion if required.

    7. Legal Bases for Processing

    Talendary processes personal data based on the following legal grounds under GDPR:

    • Consent – When you have given explicit permission (e.g., optional features or marketing communications).
    • Contractual necessity – When processing is required to provide our Services.
    • Legal obligations – When we must comply with regulatory requirements.
    • Legitimate interests – For business operations, platform security, and improving our Services, provided these interests do not override individual rights.

    8. International Data Transfers

    Talendary stores all personal data within the European Union (EU)/EEA. Some processing may occur outside the EU/EEA under GDPR-compliant safeguards such as Standard Contractual Clauses (SCCs).

    Where data is processed outside the EU/EEA, we ensure appropriate safeguards, including:

    • Standard Contractual Clauses (SCCs) approved by the European Commission.
    • GDPR-compliant service providers with legally recognized data protection frameworks.

    9. Data Breach Response

    Talendary has security measures in place to detect, investigate, and respond to data breaches.

    In the event of a breach involving personal data, we will:

    • Assess the impact and take immediate action to mitigate risks.
    • Notify affected users and relevant authorities within 72 hours, as required by GDPR.
    • Provide necessary support to customers to help them comply with their own regulatory obligations.

    10. Updates to This Privacy Policy

    We may update this Privacy Policy to reflect changes in our services, legal requirements, or industry best practices.

    If significant changes are made, we will notify users via email or within our platform before the changes take effect. Minor updates, such as clarifications or formatting improvements, may be applied without prior notice.

    11. Contact Us

    For any questions about this Privacy Policy or data practices, please contact us:

    Email: contact@talendary.com